Dealer collection system: manage your card payments in one place.

MagicPay's dealer collection system lets your dealers pay by credit card through your existing agreements with banks and payment institutions. The dealer portal, payment links and card collections in the field are part of the same operation. Completed payments are automatically posted to the trade account with the dealer and invoice reference, so your sales team can see the collection and your finance team can see the settled invoice in the same record. Manage your entire dealer network centrally instead of matching payments across messages and payment lists.

Collect credit card payments from your dealers

Your dealers pay outstanding balances or orders by card, either in a single payment or using the installment options available to them. Collections go through your connected bank and payment institution accounts. Central and field teams use the same dealer and sales record, regardless of the payment channel.

• Dealer portal: Dealers view their account, outstanding balance and payment history, then make a payment.
• Link and QR: Share payment requests through the channels you use, such as WhatsApp, email or SMS, so dealers can pay through the link.
• Physical POS and Soft POS: Link card payments collected during dealer visits to the relevant dealer and order.

Automatic trade-account posting with SAP, Logo and Zirve

Completed collections are recorded with the dealer code, invoice or order reference and transaction outcome. MagicPay's SAP, Logo and Zirve integrations automatically post this information to ERP and trade-account records, letting your team track which payment settled which business record. Refunds and adjustments stay linked to the original collection, so sales and finance work from the same transaction history.

• Invoice payments: Dealers select the invoice they want to pay, and the completed payment is matched to that record.
• Balance and custom-amount payments: Dealers pay against their current outstanding balance or enter an amount of their choice.
• Trade-account and reconciliation tracking: Review collections by dealer, bank, amount and date in the same view.

SaaS or on-premise: deployment that fits your business

Use MagicPay's dealer collection system as SaaS or deploy it on-premise in your own infrastructure. Choose the model that fits your IT and operational setup, and manage dealer collections alongside your ERP and trade-account workflows.

One structure for your dealer and subdealer network

Manage the relationships between head office, dealers, subdealers and field representatives in one hierarchy. See not only which dealer a collection came from, but also the region and representative it belongs to. Users work with records within their area of responsibility, while central teams track the entire network.

• A shared record of dealer and subdealer relationships
• Collection tracking by representative and region
• User- and role-based access scope

Installment, limit and payment rules by dealer group

You do not have to apply the same commercial terms to every dealer group. Define installment options, installment surcharges and payment amount limits for each group. The payment experience offered to each dealer follows these rules, while central teams manage the terms in one structure rather than separate files.

• Installment options by dealer group
• Group-specific installment surcharges
• Minimum and maximum payment amounts
• Users managed alongside their access permissions

Smart payment routing for dealer collections

Run dealer collections through MagicPay's shared routing infrastructure. Card program, installment and amount details are evaluated alongside your configured provider priorities. A route is selected from eligible bank connections based on your commercial priorities. Technical errors are handled through alternative routes and controlled retries; uncertain outcomes are checked first, and attempts for the same order are tracked together.

• Provider selection based on card and installment eligibility
• A central rule structure for processing fee priorities
• A shared business reference across collection and attempt histories

For manufacturers, distributors and franchise networks

Use it in industries that operate through dealer networks, including automotive parts, batteries and tires, building materials, paints and chemicals, electrical supplies, medical supplies, food distribution, consumer durables and agriculture. The same system tracks both orders between wholesalers and dealers and regional collections for franchise head offices through shared dealer, invoice and payment relationships.

How does the dealer collection system work?

Start with four steps that connect your existing dealer and accounting structure to the payment flow.

• 1. Map your dealer list, subdealer relationships and trade-account references.
• 2. Configure your bank and payment institution connections, installment rules and limits.
• 3. Launch the dealer portal and payment links with your sales team.
• 4. Automatically post completed payments to trade-account/ERP records, and track collections and reconciliation in the same dashboard.

Related solutions and resources

• MagicGate
• Payment Links and QR Payments
• Dashboard
• AI Routing
• Physical POS
• Request a Demo